How to Add a Vendor
The first section includes the Contact Information of the Vendor:
Vendor Name - The primary name associated with the Vendor.
Vendor Contact Email - The email used to receive Vendor Notifications.
Vendor Service Type - The primary service associated with the Vendor.
Departmental Owner Email - The email of the departmental owner responsible for responding to audits.
The Audit and Contract Details section includes information about the Audit frequency and Contract details associated with the Vendor:
Criticality Level - The Vendor criticality level.
Audit Cycle - The interval in which audits are performed.
Contract Date - The date in which the contract was signed with the Vendor.
Contract Term - The length of the contract term.
The Audit and Assessment section includes the type of data shared with the Vendor and the last Audit Review Date.
Audit Review Date - The date of the last Audit Review.
Is this data customer and/or employee data? - Select the type of data shared with the Vendor. Customer Data, Employee Data, or both.
Do you transfer data securely: Y/N? - Examples of secure data transfer would be encrypted E-mails, websites, and applications.
The next section will be where you specify what information is transferred. This will include:
Contact - Name, Address, Zip Code, Phone Number, Email Address (personal), Business data (company, title, contact info), and Social Network information.
General - Date of Birth, Marital Status, Family and/or dependent data, Preference data (favorite brands, restaurants, music, etc), Photographs, and Recordings.
Financial - Financial Records, Bank Account numbers, Bank Routing numbers, Credit Card numbers, Debit Card numbers, Expiration Dates and/or CCV numbers, Pins (passwords, access codes), and Security Questions.
ID Numbers - Social Security or National number, Driver's License number, Tribal or State ID number, Passport or Visa number, Union/Trade ID number (in US), Insurance member number(s), and Membership ID numbers (reward programs, club memberships).
Web/Geolocation - IP address, Browser type or page views, Mobile device ID or type, Geo-location, Usernames, Pins (passwords, access codes), and Security Questions.
Human Resources - Employment Information (history, resume, application, and/or references), Education History or Records, Background checks/results, Emergency Contact Information, Benefit Assignments (insurance, retirement, etc), Payroll (salary/wage history), Payroll Cards, and Managerial Information (reviews, etc).
Health / Insurance - Medical (health, mental, or similar data), Insurance Information, and/or Research.
Biometric / Genetic - Physical Description, Bio-metric Information (retina scan, fingerprint, facial markers, etc.), Genetic Information, and Origin (race, ethnicity).
Special Categories - Criminal Offenses (allegations, proceedings, or other related information), sexual life (orientation), Religious/Philosophical beliefs, Political Opinions, and Trade Union Membership (in EU).
Other - Close Caption TV, Call Monitoring/Recording, Electronic Communications Monitoring, etc.
The final section pertains to assigning an assessment to the Vendor. This article provides more information about assigning assessments to Vendors.
Once you are satisfied with the information on the form, simply select Save to add the Vendor to your listings.
Submit a Ticket
Related Articles
How to Add a New Contract to a Vendor
To add a Contract Review, locate the Vendor Management option from the menu. From your Vendor Management menu, select Vendors. From this list, locate the Vendor you'll be adding the Contract Review to, and select the vendor. Locate the Audit and ...How to Add an Audit Assessment
To add an Audit Review, locate the Vendor Management menu option. From your Vendor Management menu, select Vendors. From this list, locate the Vendor you wish to assign the Audit Assessment and select the Vendor to view them. Select the Add New Audit ...What if the Data Shared with a Vendor does not fit into a specified Data Category?
How to list your own information transferred. First locate the Vendor by selecting Vendor Management from the menu. Select either Add Vendor or an already existing vendor from your listing. At the bottom of the Audit and Assessment section, select ...What is a Vendor?
A Vendor (or Processor) is defined as a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller. The type of Vendors you would enter into Vendor Management would be any Vendor you ...What is in the Export Vendor Log?
The Vendor Export Log is where all major activities that effect that Vendor can be found. The Vendor Activity Log is split up into three columns: Log Date - This will be the date and time (set in Coordinated Universal Time, UTC) of the activity. ...